WEdding coordination & cOACHING

FOR THE PERFECT DAY

Welcome to our exceptional services designed to make your wedding day a truly unforgettable and stress-free experience. At OCCASION, we specialize in wedding coordination (aka day-of coordination) ensuring that every detail is flawlessly executed on your special day. Additionally, we offer a unique blend of pre-wedding coaching sessions to guide you through the entire wedding planning process - ideal for the bold couple planning their own wedding. 

At OCCASION, we are not just wedding coordinators – we are your partners in creating a remarkable and unforgettable wedding day. Let us guide you through this exciting journey and transform your dream wedding into a reality. Contact us today to learn more and take the first step towards crafting the wedding of your dreams.





Planning Meetings: Meetings with our head coordinator, during the two months leading up to your wedding to discuss plans, expectations, and any additional duties.

Coaching Sessions: In the months leading up to your wedding, we offer personalized coaching sessions to assist you in navigating the intricacies of wedding planning. Consider us your sounding board, where we can delve into various elements of wedding planning etiquette, theme development, and address any pressing issues. These sessions are tailored to ensure you feel confident and well-prepared as you approach your special day. 

Rehearsal Facilitation:
We guide the wedding rehearsal to ensure everyone is familiar with their roles and responsibilities. This is also when we pick up your small décor items that you would like us to bring to the venue. 

Vendor Meetings: We meet with your chosen vendors, such as florists, decor specialists, DJ, and photographer. We have a comprehensive discussion to understand your vision, preferences, and existing plans for the wedding day.

Venue Visit: Together with you, we conduct a walkthrough of the venue, discussing the plans for ceremony and reception, and the plans for enhancing the overall guest experience.

this and so much more

Pre event Meetings

included in wedding coordination 

Vendor Coordination: We liaise with all vendors (caterers, photographers, florists, etc.) one week prior to confirm details, timelines, and expectations. 

On-Site Coordination: We coordinate and supervise the setup of ceremony and reception spaces, troubleshoot any issues, and ensure that everything runs smoothly. We will oversee and fine-tune factors like music, temperature, lighting levels, and more. 

Set-up: We arrange items such as place cards, favours, guest book, candles, and small decorations according to your wishes. 

DJ and MC Coordination:
We confirm with DJ that music is ready and assisting MC with microphone use and timely announcements.

Family & Wedding Party Photo Support:
We offer support in coordinating family photos and other significant moments during your wedding.

wedding Coordination

Workbook and Checklists: We provide you with a detailed workbook and thoughtfully curated checklists to guide you through the planning process and highlight crucial aspects of wedding preparation.

Timeline Creation: We will work with you to develop a detailed wedding day timeline, including setup, ceremony, reception, and departure.

Emergency Kit: We provide an emergency kit equipped with essential items including our favourite Evian mineral water spray—a lifesaver for keeping the wedding party cool, especially during warm summer days.





Essentials

WEdding Coordination

for most wonderful plans

Trust us to oversee the meticulous execution of your crafted plans. From coordinating vendors to managing the timeline, we are dedicated to making sure you have a seamless celebration, allowing you to focus on cherishing every moment. 

this SETS US APART

Embark on your wedding planning journey with confidence through our pre-wedding coaching. We understand that navigating the complexities of wedding planning can be overwhelming, and that is why we provide the guidance you need to make informed decisions and create a truly remarkable event.

In addition to the planning meetings, we offer coaching sessions in our gold and platinum packages. These sessions are strategically spread out leading up to your wedding day. We offer guidance on theme development, wedding etiquette, entertainment, and any other areas where you may require assistance.

We are committed to sharing our expertise, offering valuable insights, and providing you with essential knowledge and tips for planning a flawless celebration. 



Coaching & Consults

Enhacemnts

FOR THat little extra

Discover a diverse range of enhancements, a testament to our commitment to making your special day truly unforgettable.

Elevate the guest experience with our Audio Guestbook, Eco-Friendly Wedding Favours and Custom Lavender Confetti Toss Bags. Alternatively, allow us to custom design for you a themed seating chart and welcome sign. 

Choose to indulge in our concierge service, commencing the moment you start getting ready and ensuring attentive care from start to finish.

Our take-down service handles essential tasks within our purview, allowing you to embark on your journey towards a blissful forever as a married couple.

à la carte

$120/h

Virtual Wedding Planning Coaching

$35/h (min 4h) 

Extra Support Team Member

Custom qutoes

Design & Styling 

custom quotes

Take-Down

$150 

Welcome Sign + Seating Chart Digital Design

custom quotes

Concierge 

20% off promo code

Favours 

$100 credit towards rental

Audio Guestbook

LET'S CHAT

we can travel to your forever 

I love you more than all the grains of sand on all the beaches of the world

Anna is wonderful! She is kind and extremely knowledgeable. Without her I don't think we would have had a good wedding. I really can't thank her enough for the amazing work she did from the planning to the day of the wedding where she saved the day more than once. I highly, highly recommend Anna to anyone who wants the wedding of their dreams. Everyone at the wedding had an amazing time and half the guests came up to us during the reception to let us know that it was the best wedding they had ever been to. Everything went according to the plan, and all the little details that Anna helped us plan made our wedding something that everyone in our family will remember for years. to come

-Kyleen & Jeremy

Anna was a breath of fresh air when we hired her as a planning consultant weeks before our wedding day. Anna really helped me organize my thoughts, come up with a timeline, and she really validated my efforts. She also had helpful suggestions including bringing a special mineral water spray to help us stay cool - it was so hot on our wedding day. 

-Marlie & Sam 


Anna was fantastic as our day-of wedding coordinator. She offered super helpful coaching sessions leading up to our big day. She gave us tips, tricks, checklists and advice on how to make the most perfect wedding experience. On the day of the wedding, Anna and her assistant Liat took care of everything. The day/night was beautiful. Anna made sure the venue looked amazing, and she worked with the vendors so well to make sure everything was perfect. She was also so thoughtful of the groom and I, and of the whole wedding party. Anna paid close attention to the little details to make sure the day was extra special for us. I recommend Anna as your wedding coordinator/planner 10000%.

-Megan & Sébastien